Below
.50 Annualized FTE
Above
.50 Annualized FTE
Other
ADJUNCT
RANK/LECTURER
These
templates contain all of the required elements for the Letter of Offer
/ Notice of Appointment. If you wish to include additional information
or statements, choose the Word version and edit as needed while retaining
the required elements. If you have questions regarding these letters,
please contact the Academic Employment Coordinator at 5-8360
| Letters
of Offer |
| |
 |
9
month |
| |
|
Fall
Term |
| |
|
Fall
& Winter Term |
| |
|
Fall
& Spring Term |
| |
|
Winter
Term |
| |
|
Winter
& Spring Term |
| |
|
Spring
Term |
| Letter
Attachments |
| |
|
AFT
Letter Attachment **Already included in these letters, but
should be noted as a new change. |
| Cancellation
Letter |
| |
|
Cancellation
of Appointment |
| Letters
of Offer |
| |
|
Adjunct
Calculation Instructions |
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FIXED TERM, < .50 FTE NON-TEACHING
These
templates contain all of the required elements for the Letter of Offer
/ Notice of Appointment. If you wish to include additional information
or statements, choose the Word version and edit as needed while retaining
the required elements. If you have questions regarding these letters,
please contact the Academic Employment Coordinator at 5-8360
| Letter
of Offer |
| |
|
Fixed
Term, Unranked |
| |
|
Fixed
Term, Unranked, Grant-Related |
| |
|
Fixed
Term, Ranked |
| |
|
Fixed
Term, Ranked, Grant-Related |
| Letter
Attachments |
| |
|
AFT
Letter Attachment **Already included in these letters, but
should be noted as a new change. |
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REPRESENTED
ACADEMIC PROFESSIONAL
These
templates contain all of the required elements for the Letter of Offer
/ Notice of Appointment. If you wish to include additional information
or statements, choose the Word version and edit as needed while retaining
the required elements. If you have questions regarding these letters,
please contact the Academic Employment Coordinator at 5-8360.
| Letters
of Offer |
| |
|
Represented
Academic Professional |
| |
|
Represented
Academic Professional - Grant Related |
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FIXED
TERM .50 + FTE
These
templates contain all of the required elements for the Letter of Offer
/ Notice of Appointment. If you wish to include additional information
or statements, choose the Word version and edit as needed while retaining
the required elements. If you have questions regarding these letters,
please contact the Academic Employment Coordinator at 5-8360.
| Letters
of Offer |
| |
|
Fixed
Term, Ranked |
| |
|
Fixed
Term, Ranked, Grant-Related |
| |
|
Fixed
Term, Ranked, Multiple-Year |
| |
|
Fixed
Term, Ranked, Multiple-Year, Grant-Related |
| |
|
Fixed
Term, Unranked |
| |
|
Fixed
Term, Unranked, Grant-Related |
| |
|
Fixed
Term, Ranked, Excluded |
| |
|
Fixed
Term, Ranked, Excluded, Grant-Related |
| |
|
Fixed
Term, Unranked, Excluded |
| |
|
Fixed
Term, Unranked, Excluded, Grant-Related |
| Position
Description |
| |
|
Position
Description Template |
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TENURE
TRACK
These
templates contain all of the required elements for the Letter of Offer
/ Notice of Appointment. If you wish to include additional information
or statements, choose the Word version and edit as needed while retaining
the required elements. If you have questions regarding these letters,
please contact the Academic Employment Coordinator at 5-8360
| Letter
of Offer |
| |
|
Tenure
Track |
| |
|
Tenure
Related, Excluded |
| Letter
Attachments |
| |
|
Tenure
and Promotion Attachment
**Should be included with all Tenure Track Letters of Offer |
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UNREPRESENTED
(FADM,
ATH, PO, UNIVERSITY RELATIONS)
These
templates contain all of the required elements for the Letter of Offer
/ Notice of Appointment. If you wish to include additional information
or statements, choose the Word version and edit as needed while retaining
the required elements. If you have questions regarding these letters,
please contact the Academic Employment Coordinator at 5-8360
| Letter
of Offer |
| |
|
Unrepresented
|
| |
|
Unrepresented
- Grant-Related |
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COURTESY
APPOINTMENT
These
templates contain all of the required elements for the
Letter of Offer / Notice of Appointment. If you wish to
include additional information or statements, choose the
Word version and edit as needed while retaining the required
elements. If you have questions regarding these letters,
please contact the Academic Employment Team at 5-8360
or 5-4941.
Understand
that courtesy appointments are viewed as volunteer work
and require the completion of the Volunteer Indemnification
Form. This form is included as page two and three
of the courtesy letter and as a separate document below.
The
Bureau
of Labor and Industry's Frequently Asked Questions
states the following information about volunteer work:
In
order for an employee to qualify as a volunteer, these
four criteria must be met:
- The
work must be at the employee's initiative.
- The
work must be outside normal or regular work hours.
- The
employee must be performing a religious, charitable
or other community service without contemplation
of payment.
- The
employee must be performing a task outside of the regular
job functions
performed for the same employer.
NOTE:
These appointments cannot be viewed in Banner because there is no
pay involved.
| Letter
of Offer |
| |
|
Letter
of Offer |
| Other
Forms |
| |
|
Volunteer
Indemnification Form |
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WAGE
AGREEMENTS
Hiring
Instructions
***PLEASE
NOTE*** Wage Agreements should be used only for employees
who perform irregular services (i.e. non-credit instruction, consulting,
short-term research, etc.) for the University, usually over a short
period of time or on a one-time basis. Please adhere to the following
guidelines when using wage agreements:
- One
cannot be paid on a wage agreement for a "salary/FTE"
type of assignment.
- Additional
service beyond 1.0 FTE appointments are considered supplemental
wage agreements.
- Wage
agreements contribute to the annualized FTE of employees.
- Wage
agreements are not to exceed half the current minimum Adjunct/Lecturer
rate as designated by the AFT contract.
Or
- Less
than half the annual "going" salary rate of an individual's
current regular appointments with similar responsibilities/experience.
"Salary/FTE"
types of assignments can only be paid as a wage agreement for service
between June 16 and September 15 (9-month appointments); Wage agreements
can be used for an additional service beyond one's salary/FTE type
appointment (see Supplemental Wage Agreements).
Wage
Agreement Letters of Offer
Supplemental Wage Agreements
Performs
services in addition to a 1.0 salary/FTE appointment. "Allowable
sources of overload compensation include Continuing Education, Extension
Services, Consulting, Seminars and similar services. Regular on-campus
classes as well as time spent in support of grant and research activities
are not allowable activities for overload compensation except under
extraordinary or emergency circumstances." (OUS FASOM 10.33)
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GRADUATE
ASSISTANTS
Use
the following guidelines for each term a student carries a graduate
assistantship:
- Graduate
Assistants are not allowed to exceed .49 FTE in any term
- Graduate
assistantships must be offered from at least .15 but not to exceed
.49 FTE
- Any
hourly work on campus will calculate into the .49 FTE
- You
and your student are responsible for monitoring the accrual of
hours
If
your GA has a:
- .15
FTE appointment, 176 hours are available for additional hourly
work per term
- .30
FTE appointment, 98 hours are available for additional hourly
work per term
- .45
FTE appointment, 20 hours are available for additional hourly
work per term
- .49
FTE appointment, 0 hours available for additional work per term
These
templates contain all of the required elements for the Letter
of Offer / Notice of Appointment. If you wish to include
additional information or statements, choose the Word version
and edit as needed while retaining the required elements.
If you have questions regarding these letters, please contact
the Academic Employment Team at 5-8360 or 5-4941.
| Salary
Schedule |
| |
|
|
Graduate
Assistant Terms of Appointment |
| |
|
 |
Fiscal
year 2007/08 Graduate Assistant Salary Schedule |
| Letters
of Offer |
| |
|
|
9
Month |
| |
|
|
12
Month |
| |
|
|
Fall
Term |
| |
|
|
Winter
Term |
| |
|
|
Spring
Term |
| |
|
|
9
Month, Grant-Related |
| |
|
|
12
Month, Grant-Related |
| |
|
|
Fall
Term, Grant-Related |
| |
|
|
Winter
Term, Grant-Related |
| |
|
|
Spring
Term, Grant-Related |
| Graduate
Academic Wage Agreements |
| |
|
|
Graduate
Academic Wage Agreement |
| |
|
|
Graduate
Academic Wage Agreement Grant-Related |
SUMMER
WAGE
Please
check back soon for the updated and revised 2008 Summer
Session Letter Templates. We ask that you do not use
previous templates.
These
templates contain all of the required elements for summer appointments.
If you wish to include additional information or statements, edit
as needed while retaining the required elements.
Any
employee's total summer appointments that exceed 30% of their prior
year 9-month annual salary rate must be written on a Summer Supplemental
Wage Agreement letter that is accompanied by a justification memo.
The justification memo must address the emergency or extenuating circumstances
requiring that employee's appointment. Send the letter with
the justification to HR before the employee accepts/signs it for the
Provost's approval. The fully approved letter will be returned
to your department by HR through campus mail for presentation to the
employee.
If
you have questions regarding these letters, please contact Maria Eldred
(5-8360/eldredm@pdx.edu).
Many
summer employees appreciate a copy of the Summer
Salary Schedule (also available below).
| Letter
of Offer |
| |
|
Summer
Wage |
| |
|
Summer
Wage, Grant Related |
| |
|
Summer
Wage Hourly |
| |
|
Summer
Wage, Hourly Grant Related |
| |
|
Summer
Wage Supplemental (Overload) |
| |
|
Summer
Wage Supplemental (Overload), Grant-Related |
| |
|
Summer
Graduate Assistant |
| |
|
Summer
Graduate Assistant, Grant Related |
| |
|
Summer
Graduate Academic Wage Agreement |
| |
|
Summer
Graduate Academic Wage Agreement Grant-Related |
| |
 |
Faculty
& Graduate Assistant
Summer
Salary Schedule |
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