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Unclassified .50+ FTE Hiring Instructions - Unclassified Search Toolkit

1. Planning Well
• Developing a Position Description
• Does this position need a current driver's license or criminal background check?
• Choosing the Right Search and Interview Panel
• Setting an appropriate and efficient timeline for your search
• Writing a successful and cost-effective Print Ad. (Coming Soon)

2. Complete Permission to Recruit (updated 06/16/08). Follow approval routing on form. When your PTR is fully approved HR will email a PDF version to the appropriate contacts.
   
   Required Attachment Checklist for Permission to Recruit

• Advertising Draft
• Position Announcement
  • (NEW 6/16/08) Available: E-nnouncements for email networking and listserves: Fall Template & Spring Template
• Position Description or for Academic Professionals a Position Analysis Form
• Pre-approval Questions (OAA depts only)
• Copy of resignation or statement of intent to retire (if refilling a position)

 

3. Conduct your search - Search materials must be retained for three years beyond the selected candidate's start date.

• Outreach sources (Coming Soon)
• Human Resources Unclassified Guidelines for Recruiting and Selecting Candidates
• Hiring Matrix Template with additional worksheets to assist search committees
• Send/email all applicants the Applicant Data Form (See Instructions)
• Behavioral Interviewing Question Bank - (Large file - printing is not recommended)
• Complete and submit the Search and Screen Report  to AFM
• Rejection Letter Templates (Coming Soon)
• Example of an Unclassified Reference Checking Form
• Affirmative Action Guidelines and Website

4. Complete Proposal to Appoint (updated 06/16/08). Follow the approval routing on form. Do not extend a Letter of Offer to the employee until Proposal to Appoint has completed the approval process. After the the package is fully approved HR will email a PDF version to the appropriate contacts.

Required Attachment ChecklistProposal for Appointment

• Draft Letter of Offer (& Supplemental Letter for Tenure Related Faculty)
• Position Description or for Academic Professionals a Position Analysis Form
• Affirmative Action Hiring Report or Waiver for direct appointment bypassing the search process (Steps 1 through 3) (Template Coming Soon!)
• Resume

5. Department extends official letter to employee for signature after the Proposal to Appoint has been approved.

6. Forward signed letter to HR - NOTE: If this is a grant-related position, send letter to Research Accounting.

7. Helpful guide for onboarding your employees well: New Faculty & Staff Startup Checklist.

8. Have employee go to HR to complete required hire paperwork and attend an HR Briefing.  

Required forms:
* Employee Information Packet
* Photocopy of Social Security Card for proof of legal name