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> Manager >
Hiring Employees >
Adjunct
Rank/Lecturers
1.
In advance of filling an adjunct position the departments
should meet with the dean's office to plan the number of adjunct
positions available for hire within funding availability for
that term/year.
2.
Draft the Letter of Offer
for the selected Adjunct. Make sure to complete and include
the Welcome
and Orientation letter.
3.
Check with your Dean's Office to find your school's policy
for routing letters of offer (ie., Department, Employee, Dean's
Office or Department, Dean's Office, Employee).
4.
Forward the fully signed letter of offer to Human Resources.
NOTE: If this is a grant-related position,
send the letter directly to Research Accounting.
5.
Have the new employee go to HR to complete required hire paperwork
on or before their first day. Please let them know they will
need to bring identification to complete their I-9 form and
their Social Security card for proof of their legal name.
Helpful
guide for hiring managers: New
Faculty & Staff Startup Checklist.
You
may have the employee complete this packet and bring it
with them to HR.
* Employee Information Packet 
NOTES:
All
adjunct letters are not alike. Dates of contract, pay dates
& language may be different depending on the term. For
example, Fall terms include an advance clause, while Winter
and Spring term letters do not. Changes, ratifications,
and clarifications cause the letters to be updated often,
so we recommend that you do not save these letters to your
computer, but access them via the HR website instead.
Co-teaching
appointments must be documented in the letter of offer as
follows:
- “
for the purpose of providing co-instruction for the courses
listed below.”
- “
your rate of pay is __% of [per credit hour rate] per
credit hour times [credit hours] credit hours, which equals
[pay].”
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