These
guidelines are designed to assist department heads in the implementation
of Article 69-“Information Technology Plan” of the
agreement between the Oregon University System (OUS) and the
Oregon Public Employees’ Union.
Positions
in the Information Technology Plan are in the following five
classes:
- C1460
Operations Specialist
- C1461
Equipment Systems Specialist
- C1462
Information Technology Consultant
- C1463
Operating System/Network Analyst
- C1464
Analyst Programmer
Features
of the program outlined in the 1999-2003 contract include:
- Merit
pay with increases no less frequently than annually
- Cash
Award Program
- Designated
competency levels within each family which allow for career
progression based upon changes in job responsibilities and
requirements.
This
guideline specifically covers merit pay and the cash award program.
I.
Merit Pay Increases
Merit
pay increases for information technology positions are based
on performance. For additional merit awards other than the annual
merit award, a form is attached for approval and processing.
Please note that the cost of awards other than the annual award
are funded by the department. The written rationale and approval
should be received in the Office of Human Resources by the end
of the month prior to the effective date.
II.
Cash Award Program
Use
of the cash award program is to recognize significant accomplishments
worthy of monetary recognition, such as completion of major projects.
Unlike the merit pay increase, this program is generally used
to reward discrete accomplishments. Awards may not exceed 7.25%
of the annual salary within the performance cycle of one year.
Cash awards are one-time awards, do not affect an employee’s
base salary, and are funded by the department.
When
considering a cash award for an employee of over $200, the supervisor
should communicate with an ad hoc committee of at least two other
supervisors of Information Technology employees to discuss the
award and the reasons for the award. This ad hoc group can communicate
electronically or in person, and helps insure consistent application
of the standards for cash awards across units and divisions of
Portland State University.
Criteria
may include:
- Working
at a higher competency level while completing a major project;
- Undertaking
and completing projects beyond the current work scope
- Demonstrated
leadership in undertaking, completing and following through
on projects.
- Accomplishments
or work which model a high level of customer service to the
University.
- Accomplishments
or work with positive and significant impact to the institution.
A form
for the cash award process is attached which is approved by the
director of the department. The employee is notified by a letter
from the director which is placed in the employee’s personnel
file. Cash award forms must be received in the Human Resource
Center by the 15th of the month in order to be included in the
current month’s payroll.
