Student
Employees - Charging Wages to Grant Accounts
Regular Stipend and Graduate Stipend positions
can be charged to a grant by having that charge approved by Research Accounting
on the Student Forecast Pay Form
or
the Letter
of Offer.
Hourly
student jobs are never set-up on BANNER to default to a grant
account. This is because Research Accounting cannot currently approve
the expenditure in an electronic way prior to payment. Therefore in order
to pay a student from a grant, please follow the procedure detailed below.
- The student
enters and submits their hours worked on the electronic time sheet.
- The approver
approves the time sheet electronically so the employee will be paid on
time.
- The approver
prints a copy of the approved time sheet from Banweb and indicates which
grant(s) the hours should be charged to then sends the time sheet copy
to Research Accounting for approval.
- Research Accounting
will send the grant approved time sheet copy to Human Resources and the
wages will be moved off of the department account and on to the grant
account.
This method ensures
that we meet our dual obligation to pay the employee on time and charge
their wages to the correct account.
