| Question |
Answer |
My student employee is graduating. Can
he/she still work over the summer as a student employee?
|
No. If you want he/she to continue to
work for you then you will need to change him/her over to another type
of employee (e.g. temporary or unclassified wage agreement depending
on the type of work to be performed). |
My student employee is not enrolled this
summer. Is he/she still eligible for student employment?
|
Yes, so long as they met the enrollment
requirement for the other three terms of the year and/or he/she will
enroll at or above the requirement in the Fall. |
What are the minimum enrollment requirements
for student employees?
|
Undergrads = 6 or more credits per term;
Grads = 5 or more credits per term. |
What is OPE?
|
OPE stands for Other Payroll Expenses.
This includes employer paid taxes such as Social Security and Medicare
(FICA), unemployment insurance, Trimet and worker's compensation as
well as the benefits packages of benefits eligible employees. |
Why is the OPE higher in the summer on
my student employee(s)?
|
Many students do not enroll for courses
in the summer and therefore do not qualify for the exemption from FICA
(Social Security and Medicare) taxes. That is a payroll tax of 7.65%
of gross pay that is paid by both employee and employer. This charge
will stop once the student enrolls in Fall term for a minimum course
load of 6 credits for undergrads and 5 credits for graduates. |
Why doesn't my student have an Employee
section when he/she logs into Banweb?
|
He/she has not been set up as an employee
on the payroll system yet. Please send him/her to HR to fill out new
hire paper work. He/She will need to bring his/her social security
card and I-9 identification. |
| Why can’t my student access his/her
time sheet?
|
He/she does’t have a job set-up
on the system yet. Please ensure that a Hire/Change form has been
submitted for him/her.
Or, there is an issue with the approval
set-up in the system. Please contact HR to resolve the issue.
|
Why is the pay rate wrong?
|
Pay rates for student employees are updated
when the time sheet is approved. If it was not corrected at the time
it was approved then please contact HR immediately. |
| Why can't my student submit his/her time
sheet?
|
There is an error on the time sheet
such as overlapping hours. Please print a copy and take a closer
look to catch the error.
Or, he/she is attempting to submit
30 days after the end of the pay period. He/she will need to print
and submit a paper copy of the time sheet and submit that for approval.
Occasionally, there is a problem with
the approval queue that will need to be resolved. You will need
to contact HR to get this fixed.
|
| What's wrong with my approval
queue? |
Approval queues are set up such that
the unique job number of the approver is tied to the pooled position
number of the students. So, if the approver's position should have
an end date that falls within the pay period then the students will
not be allowed to enter hours because BANNER assumes there will be
no one to approve the time sheets.
The same situation happens when an
approver is promoted to a new job that has a different unique job
number and in situations of separations and leaves of absence.
|
| How do I update or modify the approval
queue? |
Use the Approver Authorization
Form and
send to mail code "HRC".
All persons listed on this form must
have a BANNER login ID. If anyone listed does not have this, please
also complete and submit a Banner HRIS/FIS Access Request
Form.
|
| My student’s wages are paid from
a grant; does he/she still need to submit his/her hours online? |
YES!! The grant accounting will be done
concurrent to your student being paid on time. For more information
about how to charge student wages to a grant, please click HERE. |
How many hours can you schedule a student,
international and/or G.A. employee to work during the break between
academic terms?
|
Federal law restricts international employees in the United States
on an F-1 visa from working more than 20 hours per week while school
is in session and no more than 40 hours per week when school is in a
recess period. If the international employee is in the US on another
type of visa (i.e. J-1) then this restriction is not in effect.
For other types of student employees, they may work up to 40 hours per
week between terms with the exception of Graduate Assistants. G.A.'s cannot
exceed .49 FTE per term and hours worked during the break would count toward
that FTE total. |
